Privacy notice
The Leighs Nursery Group’s Privacy Notice May 2018
The Leighs Nursery Group
47 Derwent Way, White Court, Braintree, Essex. CM77 7UH
leighsnurserygroup@gmail.com
Introduction
We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with the General Data Protection Regulations and is used in line with your expectations.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We have a legal obligation to collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also have legitimate interest in collecting information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
your child’s name, date of birth, birth certificate number, address, health and medical needs, doctors details, development needs, and any special educational needs.
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will ask for information about all parents /carers known to your child, who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
your name, home address, email address, phone numbers and emergency contact details.
This information will be collected from you directly in the registration form.
If you apply for up to 30 hours free childcare, we will also collect:
your national insurance number or unique taxpayer reference (UTR), if you’re self-employed or benefits you are in receipt of. This information is kept until the Local Authority has established funding confirmation.
Why we collect this information and the lawful basis for handling your data
We have a legal obligation to collect and process your child’s personal information in accordance with the 2017 statutory framework for the early years foundation stage.
We have a legitimate interest to use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
contact you in case of an emergency
to support your child’s wellbeing and development
to manage any special educational, health or medical needs of your child whilst at our setting
to carry out regular assessment of your child’s progress and to identify any areas of concern
to maintain contact with you about your child’s progress and respond to any questions you may have
to process your claim for up to 30 hours free childcare (only where applicable)
to process a claim for additional funding to support SEND (only where applicable)
to keep you updated with information about our service
With your consent, we will also record your child’s activities for their individual learning record. This will include photographs, videos and observations. We will also with your consent take photos to document activities for display within the setting. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
Ofsted – during an inspection or following a complaint about our service
other professionals working with your child
The Health Visiting service for the purposes of the Integrated Review
Tapestry online learning journal (privacy policy available on our website)
the Local Authority (where you claim up to 30 hours free childcare or SEND funding as applicable)
the government’s eligibility checker (as above)
the school that your child will be attending
we will also share your data if:
we are legally required to do so, for example, by law, by a court or the Charity Commission;
to enforce or apply the terms and conditions of your contract with us;
to protect your child and other children; for example, by sharing information with social care or the police;
it is necessary to protect our rights, property or safety
we transfer the management of the setting, in which case we may disclose your personal data to the prospective buyer, so they may continue the service in the same way.
We will never share your data with any other organisation to use for their own purposes.
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:
Keeping personal and sensitive information onsite in a locked filing cabinet, accessible only to necessary staff.
Email addresses are saved on a password protected laptop.
We use a secure service when emailing sensitive information.
How long do we retain your data?
We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for longer according to legal requirements (21 years). Your child’s learning and development records are maintained by us and handed to you when your child leaves. Health and wellbeing; nappy records and sun cream records are destroyed at the end of every term.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).
Automated decision-making
[we do not make any decisions about your child based solely on automated decision-making. Or explain details if this is the case.]
Your rights with respect to your data
You have the right to:
request access, amend or correct your/your child’s personal data
request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
request that we transfer your, and your child’s personal data to another person
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you have continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk
Changes to this notice
We keep this notice under regular review. You will be notified of any changes where appropriate.
This policy was adopted by | The Leighs Nursery Group | |
On | 31st August 2020 | |
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Signed on behalf of the provider |
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Name of signatory | Mrs Carol Overee | |
Role of signatory | Owner | |